Kollaborate Server 3.6 – direct SMTP email sending, customize default workflows and more


This post is by Alex Baker from Digital Rebellion Blog

Kollaborate Server 3.6 is out now – a major update to our self-hosted workflow platform.

Direct SMTP email sending

Kollaborate Server can now send emails directly using a user-supplied SMTP server, which is much more user-friendly than the old system utilizing Postfix. If you were using Postfix with a previous version, you will need to add your SMTP server information in the Configure page of the Admin Area to resume sending emails with version 3.6.

Your email provider will be able to supply information about connecting to their SMTP servers, or alternatively you can use Gmail or Amazon SES. Note that if you have two-factor authentication switched on with your email provider, you will likely need to set up an App-Specific Password for Kollaborate Server; your provider will be able to provide more details on this if it is necessary.

This is now our recommended way of sending emails from Kollaborate Server so we are also deprecating the Email Routing subscription service. This service will shut down in March 2022 (the exact date depends on your billing renewal date) and we have contacted affected customers about this directly. To avoid disruption, customers should upgrade to 3.6 and setup their SMTP information before the shutdown date.

Customize Default Workflows

The default workflows added automatically when creating a new project can now be customized from the Admin Area. Setup rules for automatically color coding files or complex approval chains that will be applied when the project is created.

(It should be noted that actions requiring specific files (such as adding a watermark image) cannot be set in default workflows as those files won’t exist in new projects.)

Codec and track information in player

The Metadata tab in the player now shows information about the video codec of the original file and the audio track configuration. This information will not show for older files but will be gathered for all files uploaded from now on.

Set language on a per-file basis

The audio language setting is used to determine which caption language to show by default. Previously this could only be set on a project-wide basis but now can be overriden for specific files. This can be done from the Edit Metadata page.

Other Changes

  • Admin Dashboard – Only calculate average encoding time for files from the last 24 hours
  • Admin Dashboard – Fixed an issue where clearing the render queue doesn’t requeue jobs correctly
  • Admin Dashboard – Added the ability to clear failed encoding jobs only
  • Fixed an issue where errors wouldn’t be shown when creating a new user from the Admin interface
  • Roles has been moved to the main navigation bar in the Admin Area
  • You can now override the “From” name shown in emails from the Configure page (by default it is the site’s name)
  • Uploads – Show remaining upload count in page title
  • History – Show file move events on the History page
  • Share – Show the file upload link’s description to users when uploading
  • Player – Added n / p shortcut keys to go to next / previous file
  • Fixed an issue causing potential conflicts with similar folder names
  • Files – Various page performance improvements when navigating and uploading files
  • Files – Fixed strange behavior when interacting with a file immediately after upload (e.g. favoriting or Quick Look)
  • Player – Disabled browser player download button on mobile
  • Files – Fixed page scrolling unnecessarily when dragging in files to upload
  • Player – Fixed an error when subscribing / unsubscribing to a file
  • Various minor fixes, code modernizations and refactorings

Kollaborate is an essential cloud workflow platform that allows you to share files with clients and team members while integrating with Digital Rebellion apps and services. Kollaborate Server allows you to host the platform in-house on your own servers and storage. To find out more, see the Kollaborate Server overview or register for the free cloud trial (Server trials are available on request).